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Document Administrator

North York, ON
Company Information
Farber Debt Solutions is one of Canada's oldest and most respected debt solution providers. For over 40 years we have helped Canadians to take control of their debt, reclaim their self-confidence, and own their financial future. As a trusted partner, we empathize with the toll debt can have on people both financially and mentally.

Established in 1979, Farber has over 200+ employees in over 94 offices across Eastern and Western Canada, having helped over 100,000 Canadians get out of debt. Now we’re embarking on our next stage of significant growth. To do that, we need experienced, energized, empathetic, and agile team members to play critical roles in helping us reach our ambitious goals so we can better serve Canadians in need.

Position Summary

We are currently seeking a Consumer Proposal Document Administrator to join our team at our North York Office. In this role, the ideal candidate will be responsible for reviewing estate and preparing various notices throughout the administration of a consumer proposal. Eventually, the role will also include additional duties such as learning to negotiate consumer proposal terms, chairing the meeting of creditors, preparing and reviewing legal documents for accuracy and policy compliance, and reviewing all supporting documents as well as electronic filing documents with the Official Receiver (“OR”).

Major Responsibilities
  • Filing documents with the Official Receiver ("OR")
  • Monitoring proof of claims for negative or positive votes
  • Issuing stays of proceeding notices
  • Preparing mailings to creditors 
  • Monitoring file status and scheduling meeting of creditors as required
  • Preparation of documents for the meeting of creditors
  • Monitoring estates for deemed annulments
  • Preparation of annulment notices
  • Preparation of Interim Dividends
  • Preparation of Certificate of Full Performance
  • Preparation of statement of receipts and disbursements
  • Communication with OR's office for issue resolution
  • Completes other duties assigned by Trustee or Senior Administrator

Once trained on the above, then additional duties will include:
  • Liaising with clients whose original proposal offers did not get accepted and who are struggling to honor their commitments on the original terms of the consumer proposal, within the legal framework and time constraints.
  • Negotiating counter offers with the clients and the creditors.
  • Chairing meetings of creditors, preparing minutes and other relevant documents.
  • Preparing amended documentation for accuracy and policy compliance as well as filing
    documents with the Official Receiver and associated correspondence to other stakeholders.
  • Obtaining all proper supporting information and documentation to ensure a continued proper and efficient administration of the file (including, but not limited to income and surplus income obligation calculations, tax filings, and asset realizations)
  • Liaising with the administration team and front‐office teams, including, but not limited to,
    obtaining information and documentation.
  • Preparing and reviewing files for completeness and following up on outstanding documents.
  • Understanding relevant legal requirements of multiple provincial jurisdictions
  • Maintaining client confidence and protecting operations by keeping information confidential.
  • Participating in ongoing training including opportunities to be involved in other functions within the Consumer Proposal team
  • Other tasks as required

  • Post-secondary education or related equivalent experience. Insolvency Administrator Certificate is an asset.
  • Previous insolvency administration and/or customer service experience is preferred.
  • Excellent verbal and written communication skills to speak effectively with clients and other third parties.
  • Strong attention to detail and the ability to multitask in a fast-paced environment.
  • High computer literacy and the ability to learn new programs. Familiarity with Ascend is an asset.
  • Excellent time management and organizational skills.
  • Great interpersonal skills to deal with team members, staff, and clients.
  • A team player who can also work independently and take ownership of their workload.

Compensation, Benefits, and Perks
To ensure we attract and retain top talent, we offer competitive compensation and benefits which we continually review and update to meet the evolving needs of our people.
As a part of our team, you will receive:
  • flexible work arrangements
  • vacation and wellness days
  • extended health and dental coverage as well as a virtual doctor plan
  • Employee Assistance Program and mental health resources
  • company matching retirement savings plan
  • financial support for professional development
  • annual company events
  • exclusive access to perks and discounts

Our Commitment to Inclusion, Diversity, and Equity

At Farber, we’re in the business of helping people—and this ethos extends not only to our clients, but to our employees, partners, and the communities in which we work. Behind IDEA is our commitment to take action and deliver an inclusive, diverse, and equitable experience for everyone. Our commitment also shapes our corporate culture and hiring practices. 
Farber encourages applications from all qualified candidates who represent the diversity of Canada. 
  • if you require any accommodations throughout the recruitment process—including alternate interview formats, accessible materials, or any other accommodations—we encourage you to contact us at

We thank all candidates for submitting their resume, however, only those selected for an interview will be contacted.


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