Farber is one of Canada’s oldest, largest and most respected debt solution providers. We help Canadians get out of debt and start rebuilding their lives again. Established in 1979, Farber has over 300 employees working across the country and has helped well over 200,000+ Canadians with their debt.
And now, we’re embarking on our next stage of transformation & significant growth. To do that, we are hiring experienced, enthusiastic, motivated, innovative, and client-centric team members to play critical roles in helping us reach our ambitious goals.
If this sounds exciting to you, come join us to better serve the growing number of Canadians who are in need of financial help
Position Summary
The Estate Administrator is a key operational contributor within the Client Management Centre (CMC) Personal Bankruptcy Centre of Excellence (COE). This role is responsible for executing specialized tasks within one or more areas of the Personal Bankruptcy process – such as Tax, Court, Estate Administration, Assets, or SRD – ensuring compliance, accuracy, and efficiency in support of internal stakeholders and clients.
Responsibilities
Operational Execution
Complete day-to-day activities specific to assigned functional areas (e.g., SRD review, asset realization, preparation of court documents, tax filings, estate documentation, etc.) in accordance with internal procedures and regulatory requirements.
Ensure all deliverables meet defined service-level agreements, quality standards, and deadlines.
Maintain up-to-date documentation and records in case management systems.
Identify and flag any discrepancies or risk areas to your manager promptly.
170 Administration Focus:
Conduct seven-month and follow-up file reviews, assessing surplus income obligations.
Prepare section 170 reports, oppositions to discharge, automatic discharge certificates, revised notices, and related client correspondence.
Facilitate mediations, draft agreements, and liaise with clients and the OSB.
Schedule discharge hearings, coordinate with parties, and prepare court packages.
Serve Notices of Hearing and Affidavits of Service; prepare supplemental court reports.
E-file endorsements and scan court packages into File Assure.
Monitor compliance with Conditional Orders and follow up with bankrupts as needed.
Enter discharge types and dates into the internal database; e-file and send documents to clients and other parties when required.
Request clients’ previous insolvency files from court archives as needed.
Perform other duties as assigned.
Collaboration & Communication
Liaise with internal departments, trustees, legal counsel, and external parties to obtain or clarify information.
Support team members with guidance on standard processes and documentation.
Participate in team meetings and contribute to a collaborative work environment.
Process & Compliance Support
Adhere to company policies, compliance protocols, and relevant legislation governing insolvency proceedings.
Identify process inefficiencies and contribute to continuous improvement discussions.
170 Administration Focus:
Conduct seven-month and follow-up file reviews; assess surplus income obligations.
Prepare section 170 reports, oppositions to discharge, and related correspondence.
Draft automatic discharge certificates and revised notices; update key dates in Ascend.
Facilitate mediations, draft agreements, and liaise with clients and the OSB.
Schedule discharge hearings, coordinate with parties, and prepare court packages.
Serve Notices of Hearing and Affidavits of Service; prepare supplemental court reports.
E-filing endorsements and scanning court hearing packages into File Assure.
Monitoring and following up with bankrupts regarding terms of Conditional Orders for compliance.
Entering discharge types and dates into internal database once Court Orders are received from court; e-filing and sending to clients and any other party when required.
Requesting a client’s previous insolvency files from the court’s archives when required for discharge hearings.
Other duties as assigned.
Qualifications
2–4 years of experience in personal bankruptcy, insolvency administration, legal support, or a related operational field.
Post-secondary education with a focus in accounting, business, finance, or a related field preferred.
Working knowledge of insolvency processes and legal documentation is an asset.
Strong attention to detail and a commitment to accuracy and compliance.
Proficiency with Microsoft Office and case management systems.
Strong written and verbal communication skills.
Ability to manage workload independently while contributing to a team environment.
Benefits, and Perks
To ensure we attract and retain top talent, we offer competitive compensation and benefits which we continually review and update to meet the evolving needs of our people. As a part of our team, you will receive:
Flexible work arrangements
Vacation and wellness days
Extended health and dental coverage as well as a virtual doctor plan
Employee Assistance Program and mental health resources
Company matching retirement savings plan
Financial support for professional development
Annual company events
Exclusive access to perks and discounts
Our Culture at Farber
At Farber, we’re in the business of helping people—and this ethos extends not only to our clients, but to our employees and partners. We are committed to taking action and to delivering an inclusive, diverse, and equitable workplace that our staff experience every day. This commitment also shapes our culture, which is one of a kind and unique. We are proud to have a dedicated culture committee who organize events, and consists of staff volunteers. They hand out awards for recognition and support the many holidays in our community to celebrate our inclusive and diverse workforce at Farber.
Farber encourages applications from all qualified candidates who represent the diversity of Canada.
If you require any accommodations throughout the recruitment process—including alternate interview formats, accessible materials, or any other accommodations—we encourage you to contact us at careers@farbergroup.com.
We thank all candidates for submitting their resume, however, only those selected for an interview will be contacted.